{"id":443,"date":"2010-10-25T10:45:15","date_gmt":"2010-10-24T23:45:15","guid":{"rendered":"http:\/\/stumblingpast.wordpress.com\/?p=443"},"modified":"2022-08-04T00:24:23","modified_gmt":"2022-08-04T00:24:23","slug":"equipping-myself-for-a-day-in-the-archives","status":"publish","type":"post","link":"https:\/\/stumblingpast.com\/2010\/10\/25\/equipping-myself-for-a-day-in-the-archives\/","title":{"rendered":"Equipping Myself for a Day in the Archives"},"content":{"rendered":"
\"Equipment<\/a>
My archive kit.<\/figcaption><\/figure>\n

Many people engage in historical research – family historians, local historians, authors, academic historians etc.\u00a0 For all of us, the opportunities for visiting an archive can be fleeting and the cost in terms of time, travel, accommodation etc can be high.\u00a0 Thorough preparation for a trip to the archives is the foundation for a fruitful day fossicking through historical records.<\/p>\n

The photograph above shows the equipment I typically take with me into the archive.\u00a0 This equipment helps me to abide by my ‘archival principles’:<\/p>\n

    \n
  1. Save time;<\/li>\n
  2. Minimise cost;<\/li>\n
  3. Maximise quality and quantity of work;<\/li>\n
  4. Backup, Backup, Backup!<\/li>\n<\/ol>\n

    I have numbered each item on the photo – below I explain why I carry each piece of equipment.<\/p>\n

      \n
    1. Laptop:<\/strong> I need the computer to consult the catalogue throughout the day and to take notes.\u00a0 Most archives make computers available for this purpose but that generally requires the researcher to move to another desk with all their bits and pieces and them move back again – a nuisance and a time-waster.<\/li>\n
    2. Laptop Power Cord: <\/strong> I always take the power cord for my laptop with me.\u00a0 My laptop contains a spreadsheet which is the hub of my research.\u00a0 Lack of access due to low batteries during the day could result in me having to work an extra day in the archives to make amends.<\/li>\n
    3. Mouse: <\/strong>I don’t always take a mouse with me but if I am spending a long day away from home I will take the mouse because it is easier to use than the touchpad on the laptop.<\/li>\n
    4. Camera: <\/strong>Most archives that I visit allow people to take photos of documents.\u00a0 In fact they prefer this to photocopies as there is less handling of the document.\u00a0 They also provide scanning facilities, but at a cost.\u00a0 Taking free photos is definitely the way to go.\u00a0 Generally archives have a policy of no flash photography being allowed.\u00a0 Camera flashes would disturb other patrons so I think this is fair.\u00a0 Therefore it is important to select a desk in the archives with a good source of light and to hold the camera still.<\/li>\n
    5. Spare Batteries: <\/strong>Due to my reliance on the camera I take spare batteries with me and if it is going to be a really long day, I will also take my battery recharger.\u00a0 If camera batteries fail a lot of time is wasted by having to pack up all the equipment, leave the archive, go to a shop, buy the batteries, go back to the archives and set up again.\u00a0 If the archive is a long way from shops alternative strategies have to be employed such as using the archive’s photocopying and scanning facilities.\u00a0 If the archive does not have photocopying or scanning facilities, it might mean having to type the whole document into the laptop, summarising it or missing out on the document entirely – none of these alternatives are very palatable.<\/li>\n
    6. Camera Download Cord: <\/strong>Low-light photography on a cheap camera can be a hit and miss affair at times.\u00a0 During the day I regularly download the photos I have taken onto my computer and check that they are legible.\u00a0 It is better to discover the dud photos and take another photo on the day than discover them later at home and spend another day at the archives rectifying the mistakes.<\/li>\n
    7. Notepad: <\/strong>Backup, Backup, Backup!\u00a0 I have already mentioned two storage devices for my work – the laptop and the camera.\u00a0 If all else fails there is nothing like having a piece of paper to write on.\u00a0 I have also found it handy when I have met other researchers in the archive and we want to exchange personal details, sources etc.<\/li>\n
    8. Pencil: <\/strong>Archivists shudder at the thought of researchers using pens while working with original documents.\u00a0 Many provide pencils, but I am particular about the stationery I use – it has to feel right and write well.<\/li>\n
    9. Library\/Photocopy Cards: <\/strong>I now have so many library and photocopy cards I have a wallet just for them.\u00a0 The problem with storing them in a separate wallet is they tend to get left in the last bag I used.\u00a0 Note to self – remember the library cards!<\/strong><\/em><\/li>\n
    10. Cotton gloves: <\/strong>If researchers are required to wear gloves when handling original documents the archives generally provide them.\u00a0 However, it is one-size fits all.\u00a0 I reckon it is one size fits no-one.\u00a0 Earlier this year I was handed a pair of gloves that I am sure in another life were an astronaut’s gloves – they were huge.\u00a0 I reckon that I had greater potential for damaging documents using those ungainly things than if I had used my bare hands, so I added well-fitting gloves to my kit.\u00a0 The fact that I had my own gloves helped to establish my credentials as a serious researcher in the eyes of an archivist at the next archive I visited.\u00a0 Look the part and take the gloves!<\/li>\n
    11. USB Drive: <\/strong>Backup, Backup, Backup!\u00a0 During the day I save all my photos and laptop files that I am using onto my USB drive, thus I have all my research saved on two and sometimes three devices.<\/li>\n
    12. Glasses: <\/strong>I used to carry around a magnifying glass for reading difficult handwriting, then I discovered these glorified magnifying glasses sold by pharmacists.\u00a0 It is so much more convenient using these\u00a0 because it leaves my hands free for other things.<\/li>\n<\/ol>\n

      But there is more…\u00a0 A researcher has to look after their physical comfort during the day.\u00a0 The work is hard enough as it is, but if I am feeling physically uncomfortable then I might have to finish the day prematurely.\u00a0 Firstly I make sure that I pack a good lunch, snacks and water. Of course no archives allow this in the same room as their documents – food and water\u00a0 has to be stored in lockers provided.<\/p>\n

      Generally I find that the food outlets provided by the larger archives such as the state archives or state libraries are very expensive.\u00a0 So in the interests of saving money I try to bring all sustenance that I require for the day.\u00a0 Other archives do not sell food and quite often there is a considerable walk to the nearest food outlet.\u00a0 Aside from saving money, it is important to save time so I find it is much better to find a seat just outside the archive and eat my own food quickly.<\/p>\n

      The other important aspect of physical comfort is clothing.\u00a0 During the summer archives are generally colder than outside so it is good to remember a jacket.<\/p>\n

      Unfortunately I tend to forget one item each trip so I have constructed this list in order that I can check it before each trip to the archives.\u00a0\u00a0 I thought you may also find it useful.<\/p>\n

      What is on your list of things to remember to take on a visit to the archives?<\/p>\n

      Postscript<\/h3>\n